How it works

Build momentum without disruption. A practical, step-by-step process that helps SMEs set priorities, secure funding, and deliver visible outcomes.

Start discovery assessmentLet’s Talk

Pragmatic & evidence-led

Decisions grounded in data and real constraints.

Short, focused engagements

Fast starts, tight scope, minimal disruption.

Clear, measurable outcomes

Agreed metrics and visible delivery.

Learn why Qadience →
  1. 01Step

    Diagnose readiness

    A short discovery assessment plus a guided session to clarify goals, risks, and constraints.

    • 7 to 10 minute online assessment
    • One short alignment session to confirm goals and constraints
    • Baseline score across data, automation, security, change
    • Evidence and context, not jargon
    Example diagnostic readiness output showing current state, constraints, risk signals, and opportunity areas
    Current state
    Readiness view
    Constraints
    Risk signals
    Opportunities
    Initial map

    Example outputs shown for clarity. The final deliverables depend on baseline readiness, scope, and adoption.

  2. 02Step

    Sequence the right work

    Run an Insight Sprint to build the evidence, then turn it into a ranked pipeline and a 60 to 90 day plan that fits capacity.

    • Stakeholder interviews (3 to 5)
    • Data snapshot and baseline metrics
    • Impact by effort scoring
    • Funding-aligned deliverables (LEO/EI)
    Example sequencing output showing impact, effort, risk, funding fit, time to value, and recommended priorities
    Priorities
    Impact × effort
    Funding fit
    Route check
    Decision view
    Ranked options

    Example outputs shown for clarity. The final deliverables depend on baseline readiness, scope, and adoption.

  3. 03Step

    Deliver & measure

    Ship in small increments, prove value early, and keep security and governance in step.

    • Pilot to scale playbook
    • Human in the loop controls
    • Measurable outcomes and retro

    EDIH stands for European Digital Innovation Hub. If your roadmap includes advanced AI or IoT, we can connect you to a hub to test solutions before you commit budget.

    Example delivery plan showing phased actions, owners, dependencies, checkpoints, status, and measurable outcomes
    Plan
    60-day sequence
    Actions
    Named steps
    Delivery
    Checkpoints

    Example outputs shown for clarity. The final deliverables depend on baseline readiness, scope, and adoption.

Where this works well

Typical starting points for Irish SMEs. Short, focused engagements that deliver visible value.

Manufacturing — Data to decisions

  • Downtime analysis
  • Throughput visibility
  • Quality checks

Services — Intelligent routing

  • AHT reduction
  • First-contact resolution
  • Workload balancing

Retail — Forecast & inventory

  • Stockout reduction
  • Waste reduction
  • Margin lift

FAQs

What do we get from the Insight Sprint?Show
A concise evidence pack that underpins the plan: 3 to 5 stakeholder interviews, a light data pull for baseline metrics, a system access checklist, and a prioritised pipeline draft.
How long to a signed-off plan?Show
Typically 2 to 4 weeks. That includes a 1 to 2 week Insight Sprint and 1 to 2 weeks to finalise the plan, funding alignment, and approvals. Timeline depends on data access and stakeholder availability.
Can you align to LEO/EI funding?Show
Yes. We structure deliverables to fit LEO/EI criteria and help prepare outcome led submissions.
Will this disrupt our team?Show
We design work in small cycles and schedule around peak periods. Expect 2 to 3 stakeholder hours per week during discovery.
Do you work with our current tools and data?Show
Yes. We start with your existing systems and data quality. The aim is value with minimal replatforming.
How do you handle GDPR and AI risk?Show
We apply GDPR-first practices, vendor and AI risk screens, and human in the loop controls from day one.
Is the survey enough to prioritise work?Show
The survey is the starting point. The 30 minute discovery call scopes goals and constraints. A prioritised roadmap requires an Insight Sprint of 1 to 2 weeks with 3 to 5 stakeholder interviews and a light data pull. For very simple asks, we may use a short 3 to 5 day mini sprint. We add a 45 to 60 minute working session only if scope is complex.
What evidence will you show my finance decision-maker?Show
For many SMEs there isn’t a formal CFO. We tailor evidence for the finance decision-maker — whether that’s the owner-manager, an internal finance manager, or an external accountant. Expect a one-page benefits summary, agreed KPIs and baselines, interim readouts with simple charts, and a final outcomes summary with assumptions and data sources noted.
What does ‘measurable outcomes’ mean here?Show
Examples include cycle time deltas, CSAT/NPS shifts, and time saved, tied to a clear definition and reporting window.
What’s after the first 60 to 90 days?Show
Either handover with guardrails or a scale up track. You choose; we keep governance proportionate to scope.

Ready to get started?

Start with a quick discovery assessment to benchmark readiness and identify high-ROI opportunities.

Start discovery assessmentLet’s Talk